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Stay Organized with Style Guides

Stay Organized with Style Guides

Organization is a key part of success. With a good organizational system, you can keep track of what needs to be done, when it needs to be done, and why it needs to be done. But organization is not only important for the physical world, it’s just as important in the digital world. And the most effective way to keep your virtual workspace tidy and organized is through the use of style guides.

Style guides are an invaluable tool for anyone who creates written content, whether it be for a website, blog, or any other kind of digital property. They serve as a sort of manual that outlines the way content should be formatted, as well as how to write in a certain “tone of voice,” which is especially important when writing for specific audiences.

What is a Style Guide?

A style guide is a document or series of documents that define the conventions for how to write and how to format content for a specific medium. Generally, these documents are created by the creators of the content for reference, but they can also be used to ensure that other contributors are producing content that is consistent with the creator’s standards.

Style guides contain details like what type of language to use when referring to certain topics, how to write headings and subheadings, how to format a blog post, what types of words and phrases are acceptable, and much more. Essentially, they provide the rules and guidelines for how to create content in a uniform, consistent way.

Why Use a Style Guide?

Using a style guide ensures consistency across all written content, which is especially important when creating content for a larger brand or organization. It can also prevent conflicts between writers working together on the same project, as disagreements over certain topics are easily resolved when writers look to the style guide for guidance.

Style guides also have the added benefit of creating an overall consistent brand voice. By creating and adhering to style guidelines, your content will maintain the same look and feel no matter who creates the content. Additionally, it provides a reference for any contributing writers, so they can easily create content that meets the standards set forth by the brand or organization.

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Creating Your Own Style Guide

Creating a style guide may seem like an intimidating task, but it’s actually quite simple. The most important thing to consider when creating a style guide is what kind of content you’re creating and who your target audience is. Once you have an idea of what type of content you’re creating and who your audience is, you can start to define the standards for how you’d like your content to look and feel.

When creating a style guide, you’ll want to consider things like: which type of language to use when referring to certain topics, how to format headings and subheadings, what tone to maintain when writing, what type of words and phrases are acceptable, and other details that are specific to your content. It’s important to note that the exact details of a style guide will vary from project to project, and the content you create should be tailored to the specific demands of your audience.

Tips for Sticking to Your Style Guide

The best way to ensure that your written content is consistent and up to the standards of your style guide is by learning to be consistent with your writing. This means being conscious of all the rules and principles outlined in the style guide and adhering to them as much as possible.

One of the best ways to stay in line with the style guide is to keep a copy of it handy at all times. This way, you can easily refer to it while writing and make sure your content is in line with the standards set forth by the organization. It’s also important to get into the habit of proofreading your work to ensure that all of the rules are being followed.


Creating a style guide and following it can be immensely helpful for any organization or brand that creates written content. Not only does a style guide keep content consistent and organized, it also provides a reference for writers to refer to when creating content. By following the tips outlined in this article, you’ll be able to create and maintain an effective style guide and make sure that the content you create is up to the standards of your organization.

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